When many competing voices try to communicate at the same time, meetings tend to take longer and accomplish less than one-on-one sessions. Group meetings may inhibit a woman's ability to communicate, particularly if several participants interrupt her. Meetings should also be conducted in a supportive environment which facilitates a productive and respectful team spirit. Efficient staff meetings seem to address a clearly defined need or objective, such as keeping team members informed about what’s going on with each other. Each department is represented and you go … Reviewed by: Michelle Seidel, B.Sc., LL.B., MBA. Studies have shown that employees prefer to receive daily or weekly feedback, however, in a survey by Eagle Hill Consulting, only two in five report receiving regular feedback at work. You can create a routine to discussing work progress – discuss updates, obstacles, next steps and what the employee is learning. Regular staff meetings are the heartbeat of a thriving business. Stop making these 5 mistakes during your meetings, employees prefer to receive daily or weekly feedback, “in the dark” about how managers think they are performing, How to inspire your team 29% more: Spend 6 hours weekly with them, How much sleep do Singaporeans get? One of the primary benefits of one-on-one meetings is that they increase your team’s productivity and quality of work. Planning as a group also gives employees the chance to get perspectives and feedback they might not otherwise get, potentially improving a project's outcome. This is not the same as a class, but more targeted – such as when educating a group on current financial challenges. Team meetings are a staple in most business environments. These triggers can be alleviated through regular communication and transparency which weekly meetings can provide. READ MORE: How to inspire your team 29% more: Spend 6 hours weekly with them. ... Face-to-face meetings allow managers to … Heidi Lynne Kurter Senior Contributor. Team meetings can also be a space staff to express their motivations, issues, wishes and wins. Make sure you meet for a reason. Face-to-face communication lets them know that their insights and concerns are appreciated and taken into consideration. There are multiple benefits to hosting an all-staff meeting, employee communication expert Alison Davis writes. A survey by ComPsych Corporation pointed out the five triggers of workplace stress – unclear expectations from bosses; confusion between co-workers; the belief that workloads will increase; uncertainty about the future and stability of the company; and new processes/ operating rules/skills. This can have a positive impact on the overall running of the nursery and team morale. These new perspectives can increase a business' effectiveness and help it develop new strategies it might not otherwise consider. Some organizations have status meetings every day or multiple times a day. #1 – Creates Routine. Once a resolution is reached, employees can apply it to other similar situations to avoid repeating the problem. 10. They can share their concerns to those involved instead of gossiping behind other people’s back. They allow your staff to connect, get informed, and be prepared for their forthcoming work days. B2Match: 5 Reasons Why You Need More Face-to-Face Meetings, Forbes: Gal Interrupted, Why Men Interrupt Women and How to Avert This in the Workplace, Entrepreneur: 3 Benefits of Meeting Face to Face. Staff meetings accomplish a lot, and they’re more important than many people realize. Their role is to discuss issues affecting the company as a whole, not the issues confronting a few individuals. Overgaard, Penny Morgan BA, RN, FAHCEP. The best positive feedback is timely and one-on-ones aid us to do this. In my experience however, there are a few added benefits that one on one meetings give that may not be achieved other ways. Copyright 2021 Leaf Group Ltd. / Leaf Group Media, All Rights Reserved. Problems and issues are always evident within the team, and they can negatively affect the way employees do their daily tasks. This is less of an issue in one-on-one meetings, where participants are involved in a more intimate exchange of ideas. Click here for more information. Often, when we first notice an area for improvement in one of our staff, it may be minor. “An effective staff meeting has three goals,” says Kim Scott in the book Radical Candor. Some employees may censor themselves in group meetings, either out of shyness or a lack of confidence speaking in front of many different people. But regularity alone isn’t enough. 7 steps to highly effective staff meetings. Regular staff meetings are a great opportunity to solve any problems or issues such as staffing; often practitioners will offer alternative ideas or put themselves forward to help out. It can also help new employees adapt to corporate culture, and creates mentoring opportunities and the potential for relationships and new collaborative efforts. One of the main advantages of group meetings is that they give employees the chance to plan projects as a team, making it easier to hone in on key objectives and devise a master task list. Eureka Conferencing: What Are the Pros and Cons of Face-To-Face Meetings? It’s true that one-on-one meetings have been a staple of the modern workplace for a long time. Work is never-ending, and chances are you’ll have more than one task on your plate at any given time. Use your weekly meeting as a way to stay connected with your staff, and make sure they stay connected with each other. Select topics that are relevant to as many attendees as possible, or even only topics that are relevant for every attendee.Here’s an example of a typical staff meeting agenda:Staff meeting agenda (max 60 minutes) 1. Our favourite five benefits are… Encourages positive team building It is difficult for an employee to psychologically identify with a group if they don’t regularly engage with their colleagues. 3. In a one-on-one encounter everyone in your company can have their say on issues directly affecting them. By doing so, you enable them to create greater impact while doing the same amount of work. For example, Forbes reports that a 2014 study found that women are more likely to be interrupted. Your people—like anyone else—rely on the basic human need to feel validated. Whether you opt for a Monday morning briefing or a Friday afternoon catch-up, meetings are an essential part of the business world. ALSO READ: Stop making these 5 mistakes during your meetings. Here are some of the benefits of a team meeting – are your team meetings doing these things for you? They strengthen relationships between leaders and their teams. 2. Also, team meetings provide a perfect opportunity for managers to do appraisals. Help Keep Employees Informed. Not everyone thrives in a group meeting. Regular team meetings usually focus on company policies, procedures and tools. Meetings are a great way to build supportive relationships between you (the boss or manager) and your staff, and between staff members themselves. To kick things off, we’ll spend a bit of time talking about some of the top benefits of having regular one-on-ones with your employees. Virtual meetings are becoming the most efficient way to hold meetings in business today. Benefits of Virtual Meetings. At the same time, this feedback loop helps minimise the feeling staff have of being “in the dark” about how managers think they are performing and prevents them from being “blindsided” by a performance review. By browsing our website, you consent to our use of cookies and other tracking technologies. The benefits: In-person meetings provide the opportunity to establish, maintain and foster interpersonal trust and this is invaluable and enhances the relationship. There are many advantages and disadvantages of meetings for small businesses. Instead of letting your team multi-task, leading to productivity loss and possibly ending up with no task fully completed, make use of weekly meetings to help your team members pick out the tasks to focus on first. For example, during weekly meetings at Human Resources, we reflect on our own as well as our peers’ work in the past week. Planning as a group also gives employees the chance to get perspectives and feedback they might not otherwise get, potentially improving a project's outcome. Provide a sense of purpose, every day; vision, mission and values statements can sometimes be viewed cynically by staff members, but productive meetings bring your aspirations to life every day. But many employees have relied on coffee to energize them for even longer.